HVAC Companies

When the AC goes out at 9pm,your competitor's AI answers.Yours doesn't.

HVAC emergencies don't happen during business hours. Neither does comparison shopping. AI Front Desk agents respond within 60 seconds — 24/7 — booking service calls, qualifying leads, and following up on estimates while your techs stay in the field.

60s
Response Time
Every call and text, 24/7
30–40%
After-Hours Leads
Captured that you're currently missing
SOC 2
Type II Certified
Enterprise-grade security
Flat
Monthly Rate
No per-call billing
Who We Serve

Built for HVAC businessesof every size.

Whether you're a single-truck operation or a regional HVAC company with a full dispatch team, AI Front Desk handles inbound calls, books service appointments, and follows up on estimates — automatically.

❄️
Residential HVAC
AC repair, furnace install, tune-ups
🏢
Commercial HVAC
RTU, chiller, BMS service
🔧
HVAC Installation
New system sales and installation
📋
Maintenance Plans
Annual contracts, filter programs
🌡️
Emergency Service
24/7 breakdown and repair
🌱
HVAC & Indoor Air Quality
UV, filtration, duct cleaning
The Problem

HVAC leads are time-sensitive.Slow response loses them.

80%
Techs can't answer when in the field
Your crew is on a roof, in an attic, or at a previous job. Calls go to voicemail. Prospects call the next HVAC company — and the first one to answer usually wins the job.
Summer
Seasonal demand spikes overwhelm office staff
When it's 95°F and air conditioners are failing across your market, call volume spikes 3–5x. You either miss calls or put customers on hold — both lose jobs.
40%
Estimates never get followed up on
You spend time and fuel sending a tech to give an estimate. The customer says they'll think about it. Three weeks later, they've forgotten — or hired someone who followed up.
The AI Agents

Six agents.Every job stage covered.

From emergency call to estimate follow-up to maintenance renewal — every stage of the HVAC job lifecycle handled automatically.

01 — DISPATCH
Service Call Booking Agent
Responds within 60 seconds to every call and text. Qualifies service type, urgency, and location. Books the appointment and sends tech confirmation.
● Live in Production
02 — NURTURE
Lead Nurturing Agent
For non-emergency inquiries that didn't immediately book — a follow-up sequence with service info, seasonal promotions, and re-engagement offers.
● Live in Production
03 — ESTIMATE
Estimate Follow-Up Agent
Automatically follows up on quotes sent. Answers questions, addresses pricing concerns, and moves estimates toward job confirmation.
● Live in Production
04 — ONBOARD
New Customer Onboarding Agent
Guides new customers through service agreement, payment setup, and first-appointment prep — before the tech arrives.
○ In Development
05 — RETAIN
Maintenance Plan Agent
Tracks maintenance plan renewals and seasonal tune-up windows. Proactively reaches out to schedule before customers call a competitor.
○ In Development
06 — WIN BACK
Win Back Agent
Re-engages customers who haven't called in 12+ months — with seasonal reminders, new service offers, or maintenance plan promotions.
○ In Development
Proven in Production

The infrastructure is proven.HVAC is the next deployment.

We've run AI agents across 200+ field service and fitness locations. HVAC maps directly — same inbound call handling, same estimate follow-up, same maintenance retention logic.

Field Service Proof
2.2M+ communications handled
Across all production locations — zero catastrophic failures at scale.
60-second response SLA
Maintained across all channels, all hours, all seasons.
Flat-rate pricing
No per-call billing. No surprise invoices during summer peak season.
HVAC-Specific Fit
Service dispatch integration
Connects with ServiceTitan, Jobber, Housecall Pro, and major HVAC dispatch systems.
Emergency escalation
AI identifies true emergencies and routes to your on-call tech in real time.
Seasonal capacity scaling
AI handles 10x summer volume the same as winter steady-state — no overtime, no queue.
Getting Started

Live before thenext heat wave.

Most HVAC companies are fully live within 14 days. Don't go into peak season without 24/7 AI coverage.

Week 1
Service Mapping
We map your service types, dispatch rules, and intake questions. Integration with your dispatch system set up.
Week 1–2
Script Review
You review all AI response flows. Emergency escalation rules set and tested.
Week 2
Soft Launch
AI runs parallel to your existing call handling. You monitor and approve before full cutover.
Week 3+
Full Production
AI handles all inbound. Weekly reports on call volume, booking rate, and estimate follow-up outcomes.
FAQ

Frequently Asked Questions

Get Started

Never miss a service callagain.

Book a demo to see how AI Front Desk handles HVAC calls, books service appointments, and follows up on estimates — 24/7, without per-call billing.

See AI Front Desk in action →