Staff Time Reallocation Planner

Calculate hours freed when repetitive front desk tasks are automated.

Your Inputs

Range: 1 - 500
Range: 1 - 10
Range: 10 - 40
40%
10%70%
60%
20%90%

Results

Total Weekly Front Desk Hours750 hours
Hours on Repetitive Tasks300 hours/week
Weekly Hours Freed by Automation180 hours
Monthly Hours Freed774 hours
Est. Monthly Labor Savings$13,932

Key Insights

  • Your front desk team spends ~300 hours weekly on repetitive tasks across all locations.
  • Automation could free 180 of those hours for higher-value member interactions.
  • Freed time can go toward in-studio experience, member retention conversations, and facility maintenance.

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How to Use This Tool

This calculator helps multi-location fitness operators analyze calculate hours freed when repetitive front desk tasks are automated.

**How to use this tool:** 1. Enter your current operational data in the input fields 2. Use actual figures from your management system when available 3. Review the calculated outputs and insights 4. Adjust inputs to model different scenarios 5. Download your personalized results for team discussion

For the most accurate results, pull real data from Club Ready or your scheduling system rather than estimating.

Understanding the Inputs

Number of Locations

The number of locations for your calculation.

Best practice: Use actual data from your operations when available. If estimating, be conservative.

Front Desk Staff per Location

The front desk staff per location for your calculation.

Best practice: Use actual data from your operations when available. If estimating, be conservative.

Hours per Staff per Week

The hours per staff per week for your calculation.

Best practice: Use actual data from your operations when available. If estimating, be conservative.

% Time on Repetitive Tasks

The % time on repetitive tasks for your calculation.

Best practice: Use actual data from your operations when available. If estimating, be conservative.

% of Those Tasks Automatable

The % of those tasks automatable for your calculation.

Best practice: Use actual data from your operations when available. If estimating, be conservative.

Assumptions

  • Calculations use industry-standard benchmarks where specific data isn't available
  • Results are projections for planning purposes and may vary based on your specific market and execution
  • All time-based calculations assume consistent operational patterns

Sensitivity Notes

  • Location count has a multiplier effect on all network-wide calculations
  • Small percentage changes can have significant impact when multiplied across locations
  • Consider running multiple scenarios to understand the range of outcomes

Recommended Scenarios

Current State

Use your actual current numbers to establish a baseline

Growth Scenario

Project forward with increased location count

Optimization Target

Model your ideal state to set improvement goals

Frequently Asked Questions

Related Resources

Multi-Location Front Desk SOP

Standard operating procedures for front desk operations across locations